I found this article and thought it was apt as my friend, Linda and I are always escaping on road trips and a few can be applied even if not traveling on an airplane.
1. Be realistic about how much work you’ll do
Before you go on your trip, make a plan for what you’ll actually do while you’re traveling. Be realistic about how much time you’ll actually have to work.
2. Bring the essentials
Condensing an office’s worth of gear, equipment and supplies into a carry-on sized bag. First, start with the most important things.
Laptop: If you have an alternative lightweight portable laptop/tablet take that instead. Remember your charger!
Reference materials: Take the most relevant materials for your planned project.
Notebook and pen: Always have a small notebook and a pen. Ideas for a novel or character can spring up at any time.
3. Back it up
Make sure you back up your work – a flash drive, emailing to yourself or a data saving source.
Take digital copies instead of resource material with you instead of hard copies.
5. Bring travel-writing essentials
Even though you’re traveling light, be sure to bring anything you’ll need to transform your trip into a story including a way to take photos. Having photos can also help when you’re trying to recollect specific details and set a scene when you’re writing later on.
6. Safeguard your gear
Make sure you carry your most important items (like your laptop and backups) with you. Consider travel insurance or checking your current insurance policies (such as homeowner’s, renter’s, or automobile) to see if they’ll cover your valuables.
This is my traveling list:
My laptop & charger
A hard drive to back up
Notebook – which includes notes on my current project (these are in addition to my file folders on my laptop. I also use it for revision notes & narrative additions, page numbers of where I am in the process etc.
Pens and a pencil
Cell phone for photos & charger
Comfortable clothes and warm socks, eye glasses, a bottle of wine & snacks and tea bags (Okay I’m English teabags are a must!)
We normally request a desk & two chairs when we book a room to ensure we both have comfortable areas in which to write. Luckily neither of us needs noise so silence reigns unless we are discussing our day or writing. (No TV required either!)